PowerPoint 2013 Introduction – Lesson Two – Working with Presentations

This module will cover some of the specific tasks you can do using the new Backstage view. First, it is important to save your work regularly to protect your work. The Backstage view allows you to open an existing file from anywhere on your computer or network. You can also easily open presentations you have recently opened. This module will also cover creating a presentation from a template. Finally, this module discusses how to close a presentation when you have finished working on it.

Saving Files

The Backstage view includes the Save and the Save As commands.

PowerPoint will remind you to save your presentation if you attempt to close it without saving it first.

Use the following procedure to save a presentation.

  1. Select the File tab on the Ribbon.
  2. Select the Save command in the Backstage View.

If the presentation has not yet been saved, the Save As dialog box opens, so that you can name the presentation and select a location to save it. The Save As dialog box is illustrated below.

  1. Enter a name for the document in the File Name field.
  2. Use the Save in drop down list to help you navigate to the location where you want to save the file.
  3. Select Save. Or you can select Cancel to close the dialog box without saving the presentation.

The Backstage view returns to the background after the save operation is complete.

Opening Files

The Backstage view includes the Open command, which allows you to open a presentation from any location on your computer or network.

Use the following procedure to open a presentation.

  1. Select the File tab on the Ribbon.
  2. Select the Open command in the Backstage View.

The Open dialog box opens, so that you can navigate to the location of the desired presentation and select it. The Open dialog box is illustrated below.

  1. Use the Browse button to help you navigate to the location where the file is located.
  2. Highlight the presentation when you find it.
  3. Select Open. Or you can select Cancel to close the dialog box without opening the presentation.

The Backstage view returns to the background after the open operation is complete.

Closing Files

The Backstage view includes the Close command, which allows you to close a presentation without closing PowerPoint.

Use the following procedure to close a presentation.

  1. Select the File tab on the Ribbon.
  2. Select the Close command in the Backstage View to close the current presentation.

The Backstage view returns to the background after the close operation is complete.

Creating a Presentation from a Template

Templates help to save time when creating a presentation. They can also provide consistency across several related presentations. The New tab of the Backstage View provides links to several different templates. Some templates are created by Microsoft, while others are submitted by the community.

You can use or download these templates at any time. The new presentation can be modified to suit your needs.

Use the following procedure to create a blank document from an Office.com template.

  1. Select the File tab on the Ribbon.
  2. Select the New tab in the Backstage View.
  3. Select a template.
  4. Select Create.

The Backstage view returns to the background after the new operation is complete.

Using the Recent List

The Recent list in the Backstage view allows you to quickly open a presentation you have recently used, without having to go through the Open dialog box.

The Recent Presentations list includes the name and file location of the last several presentations you have opened.

Use the following procedure to use the Recent Presentations list.

  1. Select the File tab on the Ribbon.
  2. Select the Open tab in the Backstage View.
  3. Select a presentation from the Recent Presentations list.

PowerPoint opens the selected presentation, and the Backstage view returns to the background.

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