PowerPoint 2013 Introduction – Lesson Ten – Showtime

You are almost ready to give a presentation. This module will help you with the final preparations, including our top five PowerPoint tips. We’ll discuss how to start a show, how to navigate through the show, how to use different pointers during your presentation, and how to switch to a blank screen.

Our Top Five PowerPoint Tips

Although there are many things you can do to ensure a successful presentation, we have collected some of the most helpful tips.

  • Know your audience.
  • Preview the presentation on the actual equipment.
  • Keep your slides simple.
  • Add interest by varying the slide type.
  • Maintain consistency from slide to slide.

There are many things you can do to ensure an effective and successful presentation. Our top five tips for preparing your presentation are:

  1. Know your audience.

It’s important to know your audience so that you know how to tailor your presentation. The target audience will help you determine your language choice, the amount of background information required, and the amount of detail required in your presentation. If you have done a good job of identifying and understanding your audience, you can keep your presentation interesting to them.

  1. Preview the presentation on the actual equipment.

Often a presentation looks very different on a high resolution monitor than it will on an overhead projector. Sounds may carry differently in the room you are presenting than in your office. You may need to make changes to your presentation after viewing in it the actual environment. Also, nothing is more frustrating than having technical difficulties ruin your presentation. A preview before the actual presentation will help you be prepared. Pay attention to the colors and sounds especially, and then evaluate whether you need to make changes. If so, preview the revised presentation as well!

  1. Keep your slides simple.

Putting too much on slides is distracting to the audience. They will spend time trying to read it all, instead of listening to you. Too much animation or overuse of clipart can have the same effect. Make sure that everything on your slide has a purpose, and is of an appropriate size. The best design is a straightforward, simple one with clean, easy-to-understand content.Use colors that work well together, and are pleasing to the eye.

  1. Add interest by varying the slide type.

Presentations that are nothing but bulleted points are boring. Consider using a diagram to explain a point, or letting a photograph speak for you. There are many different content layouts in PowerPoint that you can use to spice up your presentation.

  1. Maintain consistency from slide to slide.

Keep your presentation professional looking by being consistent. While it is fun to try all the different animations and transitions, using too many different ones will brand your presentation as unprofessional. Use different font and enhancements sparingly, and keep the same look throughout your presentation. Consistent use of fonts, colors, transitions, animations, and even word choice will help give your presentation a professional polish.

Starting a Show

You can start a slide show from the first slide, or from the currently selected slide.

Use the following procedure to start a slide show.

  1. Select the Slide Show tab from the Ribbon.
  2. Select From Beginning.

PowerPoint starts the slide show. At the end of the slide show, click anywhere to exit.

Navigating Through the Show

When you start your presentation, you have a few choices for navigating through the show. You can click with the mouse anywhere on the slide. Depending on your settings, you may need to manually advance each animation. You can also press Enter or Pg Dn.

The presentation tools are available at the bottom left corner of your presentation screen. You can also display a context menu by right clicking anywhere on a slide. The tools are:

  • Previous slide – Moves to the previous slide
  • Pointer Options – Allows you to change your pointer or erase pointer markings
  • Navigation tools – Allows you to move to another slide , section, or a blank screen; also allows you to pause and resume the presentation
  • Next slide – Moves to the next slide

Hover the mouse in the bottom left corner to see the tools.

Navigation Tools

Changing Your Pointer

You can use the context menu or presentation tools at the bottom left of the screen to change the presentation pointer.

The available presentation pointers are:

  • Arrow or laser pointer – Allows you to point out details on a slide
  • Pen – Allows you to write annotations on the slide
  • Highlighter – Allows you to highlight annotations on the slide
  • Eraser – Allows you to erase pen or highlighting on a slide

If you pointer is set to arrow, simply press the CTRL key during the presentation to switch to a laser pointer.

Use the following procedure to change pointers.

  1. Select the Pointer tool from the bottom left corner of the presentation.
  2. Select the type of pointer. You can select Ink Color to choose a color for the pen or highlighter tool. You can select whether an arrow pointer is visible always, when in use, or hidden.

To use a laser pointer, select the Arrow pointer. During the presentation, press and hold the CTRL key and use the mouse to point to items on the screen. When you release the CTRL key, the pointer returns to an arrow.

Switching to a Blank Screen

You can move to a blank black or white screen. Return to your presentation where you left off with a simple click. You can also use the Navigation tools to switch to another program, such as to display a spreadsheet or webpage.

Use the following procedure to switch to a blank screen.

  1. Select the Navigation tool from the bottom left corner of the presentation. Or right-click to display the navigation context menu.
  2. Select Screen. Select the type of screen to display.

To return to your presentation where you left off, simply click the screen.

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