PowerPoint 2013 Introduction – Lesson Six – Formatting Paragraphs

Paragraph formatting controls the look and feel of an entire paragraph. In this module, we’ll practice using bullets and numbering. We’ll also discuss how to change the alignment, indents, tabs and line spacing of your text.

Adding Bullets and Numbering

Text placeholders automatically create a bulleted list in PowerPoint, but you can remove the bullets, use a custom bullet, or change to a numbered list. For numbered lists, you can choose from several different options and even control where your list starts.

Use the following procedure to create a simple bulleted or numbered list.

  1. Select the paragraphs you want to turn into a bulleted or numbered list.
  2. Select the Bullets or Numbering tool from the Ribbon.

To use the Bullet Library and the Numbering Library:

  1. Select the arrow next to the Bullets tool or the Numbering tool on the Ribbon to view the library options.
  2. Select an option to create a list with that option.

Use the following procedure to use the Bullets tab on the Bullets and Numbering dialog box.

  1. Select the arrow next to the Bullets tool or the Numbering tool on the Ribbon. Select the Bullets and Numbering option.

Shown here is the option for using a Picture as a bullet.

Shown here is the option for customizing a bullet.

Shown here is the Numbered tab on the Bullets and Numbering dialog box.

Changing Alignment

You can align your text to the left, to the right, or in the center. You can also justify the text. In PowerPoint 2013, you can also align your text to the top, to the middle, or to the bottom of the text placeholder.

Use the following procedure to adjust the alignment for the paragraph.

  1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the desired alignment tool from the Ribbon. You can also select multiple paragraphs by selecting the text.

Adjusting the Indent

You can easily indent your paragraphs or lists, or remove an indentation, using the tools on the Ribbon.

Use the following procedure to adjust the indent for the paragraph.

  1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the desired indent tool from the Ribbon. You can also select multiple paragraphs by selecting the text.

Using Indents and Tabs

The Paragraph dialog box allows you to control the indents, tabs and spacing for your paragraph. When your paragraph is formatted as a list, Tabs and Indents control the level of the list. Tabs increase the indent of your list. You can press Shift + Tab to decrease the level of indent.

If your paragraph is not formatted as a list, you can add a tab at any time by simply placing the cursor in the desired location and pressing the TAB key.

Use the following procedure to open the Paragraph dialog box.

  1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the square at the bottom right corner of the Paragraph group on the Ribbon to open the Paragraph dialog box. You can also select multiple paragraphs by selecting the text.

Shown here is the Paragraph dialog box.

Shown here is the Tabs dialog box.

Changing Line Spacing

The Line Spacing options allow you to change the amount of space between lines in a paragraph. You can also add extra space before and/or after a paragraph to give your document a professional look.

Use the following procedure to adjust the line spacing using the Line Spacing tool on the Ribbon.

  1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line spacing tool from the Ribbon. You can also select multiple paragraphs at one time.
  2. Select one of the following options:
    • 1.0 – single spacing
    • 1.15 – provides a little more space than single spacing
    • 1.50 – One and a half line spacing
    • 2.0 – double spacing
    • 2.5 – two and a half line spacing
    • 3.0 – triple spacing

Use the following procedure to open the Paragraph dialog box and adjust the line spacing or paragraph spacing options.

  1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line spacing tool from the Ribbon.
  2. Select Line Spacing Options to open the Paragraph dialog box.
  3. You can use the up and down arrows to adjust the paragraph spacing before and after the paragraph. The arrows adjust the points in typographical increments. You can also enter any number in the Before and After fields to adjust the spacing more precisely.
  4. The Line Spacing field allows you to select from several line spacing options. If you select At Least, Exactly, or Multiple, enter the measurement (points or lines) in the At field.

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