PowerPoint 2013 Introduction – Lesson Seven – Advanced Formatting Tasks

This module introduces additional ways to format your text or paragraphs, as well as ways to change the look of your slides. This module covers using the format painter. It explains how to change a slide’s design or layout. It also explains how to change the Theme and background design.

Using the Format Painter

The Format Painter allows you to quickly apply the same formatting from one piece of text to another.

Use the following procedure to use the Format Painter.

  1. Select the text that has been formatted with the formatting properties that you want to copy.
  2. Select the Format Painter tool.

The cursor changes to a Format Painter cursor, as illustrated below.

Format Painter Cursor

  1. Select the text you want to format with the same properties.

The cursor returns to normal after applying the formatting properties once. You can always repeat the process to format more text with the same properties.

Changing Slide Layout

Layouts consist of placeholders for text and content. When you create a slide, you choose a slide layout. However, you do not always choose the right layout at first. When you click the Layout button, you can choose any layout at any time. PowerPoint rearranges the data on the slide to fit the new layout.

Use the following procedure to change a slide’s layout.

  1. Select the Layout tool on the Home tab of the Ribbon.

PowerPoint highlights the current layout of the slide.

  1. Select a new layout from the Layout gallery.

Changing Slide Design

The Design tab includes many tools for changing your presentation. In this topic, we will focus on the slide orientation and page setup tools.

The Slide Size dialog box allows you to change the size of the slides, as well as the orientation of the slides and the notes, handouts, and outline. The Slide Orientation tool allows you to quickly change your presentation from portrait to landscape or landscape to portrait.

Use the following procedure to use the Page Setup dialog box to change the slide size.

  1. Select the Design tab on the Ribbon.
  2. Select Slide Size.

PowerPoint opens the Page Setup dialog box.

  1. Select an option from the Slides Size for drop down list. If you select custom, you can enter the Width and Height of your slide.
  2. Select OK.

Use the following procedure to quickly change the presentation orientation.

  1. Select Slide Orientation from the Design tab on the Ribbon.
  2. Select Portrait or Landscape.

The slide orientation changes to the selected orientation for the entire presentation.

Changing the Theme

Themes control the look and feel of your entire presentation, including the colors, fonts, and effects.

Used with applying styles, themes are an efficient way to drastically change the look of your presentation, making it look more professional and modern.

Use the following procedure to change the theme.

  1. Select the Design tab on the Ribbon.
  2. Select the Themes tool from the Ribbon to see the options.

  1. Select a Theme from the list (and a variant).

Changing the Background Design

Background styles are another way to customize the look of your entire presentation. PowerPoint 2013 includes a number of background styles to quickly change the look of your presentation. You can use a solid fill, a gradient fill, a picture or texture fill, or a pattern fill. The Format Background dialog box also allows you to make a number of adjustments to your background.

You can change the Background Style for the current slide or the entire presentation.

Use the following procedure to open the Format Background pane for the entire presentation

  1. Select the Design tab on the Ribbon.
  2. Select Background Styles. Select Format Background.

Use the following procedure to open the Format Background pane for one slide.

  1. Right click on the slide, but make sure not to right click on an object. You want to view the context menu for the slide, not the object.

  1. Select Format Background.

Shown here are the options on the Format Background dialog box.

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