PowerPoint 2013 Introduction – Lesson One- PowerPoint Basics

 

In this module, you will learn to open PowerPoint. You will also explore the PowerPoint interface, including the new Backstage view. Finally, you will learn to create a blank presentation and close PowerPoint.

Opening PowerPoint

Use the following procedure to start PowerPoint.

  1. Select Start (or press the Windows key on the keyboard) to open the Start menu.

  1. Select All Programs.
  2. Next, highlight the Microsoft Office program group. Select Microsoft Office PowerPoint 2013.

Understanding the Interface

PowerPoint 2013 has a new interface that builds on interface from the previous version of PowerPoint. PowerPoint 2013 uses the ribbon interface that was introduced in Microsoft Office 2007 applications. Each tab in the ribbon contains many tools for working with your presentation. To display a different set of commands, click the tab name. Buttons are organized into groups according to their function.

In addition to the tabs, PowerPoint 2013 also makes use of the Quick Access Toolbar from the MS Office 2007 applications.

The File tab is a new feature that opens the Backstage View. The new Backstage View will be discussed in the next topic.

Below is the PowerPoint interface, including the Ribbon, the Slides tab, the Slides pane, the Notes pane, the Quick Access toolbar, and the Status bar.

  • The Slides tab shows a thumbnail of each slide in the presentation.
  • The Slides pane is where you can view and edit the entire slide.
  • At the bottom of the screen is the Notes pane, which you can use to add speaker notes to the presentation. Speaker notes are printed for you to use when delivering a presentation.
  • The Status Bar provides information about your presentation and has additional tools for making changes to the view.

Use the following procedure to resize the dividers between panes.

  1. Move your mouse over a divider. Make sure your cursor is a two headed arrow.

Dividers

Mouse Cursor

  1. Drag the divider to the new desired width or height.

The Quick Access Toolbar appears at the top of the PowerPoint window and provides you with one-click shortcuts to commonly used functions. By default, the Quick Access Toolbar contains buttons for Save, Undo and Redo.

Use the following procedure to customize the contents of the Quick Access toolbar.

  1. Click the arrow icon immediately to the right of the Quick Access toolbar.

 

  1. Add an item to the Quick Access Toolbar by selecting it from the list. You can remove an item by reopening the list and selecting the item again.

If you select More Commands, PowerPoint opens the Customize window.

To add a command, select the item from the list on the left and select Add. Select OK when you have finished.

Using Backstage View

Select the File tab in the Ribbon to open the Backstage view. The Backstage view is where you will find the commands for creating, saving, opening, and closing presentations, as well as information about the presentation. The Backstage view includes new interfaces for printing and sharing your presentations. The Options command is also available to open a new screen for setting your PowerPoint Options.

Use the following procedure to open the Backstage View.

  1. Select the File tab on the Ribbon.

PowerPoint displays the Backstage View, open to the Info tab by default. A sample is illustrated below.

Creating a Blank Presentation

The New tab of the Backstage view provides several options for creating new presentations. The Blank Presentation option is the first choice.

Use the following procedure to create a blank presentation.

  1. Select the File tab on the Ribbon.
  2. Select the New tab in the Backstage View.
  3. Select Blank presentation.

Closing PowerPoint

When you are finished with PowerPoint, you should close it, freeing your system resources for other tasks.

Use the following procedure to close PowerPoint from the Backstage View.

  1. Select the File tab on the Ribbon.
  2. Select the Exit command in the Backstage View.

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