PowerPoint 2013 Introduction – Lesson Five – Formatting Text

PowerPoint 2013 allows you to enhance your text in many ways. In this module, we’ll discuss the different types of formatting, as well as cover the most basic types of formatting for your words. This includes the font face, size, and color, as well as enhancing the text and changing the character spacing. We’ll also discuss how to clear formatting if you change your mind. Finally, this module covers using the Font dialog box.

Changing Font Face and Size

You can easily change the font face to any font installed on your computer. You can use the Font group on the Ribbon, or you can use the context menu that appears when you select text.

The Font face list includes the theme fonts first, then the most recently used fonts, then the other fonts installed on your system in alphabetical order.

The font size is measured in points, which is unit of measure in typography.

Use the following procedure to change the font face and size using the Ribbon tools.

  1. Select the text you want to change.
  2. Select the arrow next to the current font name to display the list of available fonts.
  3. Use the scroll bar or the down arrow to scroll down the list of fonts.
  4. Select the desired font to change the font of text.

  1. With the text still selected, select the arrow next to the current font size to see a list of common font sizes.
  2. Use the scroll bar or the down arrow key to scroll to the size you want and select it. You can also highlight the current font size and type in a new number to indicate the font size you want.

Use the following procedure to view the font context list that appears when you select text.

  1. Select the text you want to change.
  2. A very faint context menu appears. Move your mouse over the menu to make sure it stays visible. If you don’t see it, you can always right-click the mouse to make it appear.

  1. Select the new font face or font size just as you would on the Ribbon.

Changing the Font Color

You can choose any color for your text. The font group includes a gallery to choose one of the following for your font color:

  • Theme Colors – Includes a palette of colors based on the document’s theme.
  • Standard Colors – Includes a palette of 10 standard colors.
  • More Colors – Opens the Colors dialog box to choose from more colors or to enter the values for a precise color.

Use the following procedure to select a color for their fonts from the gallery.

  1. Select the text you want to change.
  2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right-clicking).

  1. Select the color to change the font color.

Use the following procedure to view the Colors dialog box.

  1. Select the text you want to change.
  2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right-clicking).
  3. Select More Colors to open the Colors dialog box.

In the Standard Colors dialog box, simply click on the color and select OK to use that color.

In the Custom Colors dialog box, you can click on the color, or you can enter the red, green, and blue values to get a precise color. When you have the color you want, select OK.

Changing Character Spacing

Kerning is a typographical feature that allows you to adjust the space between letters. This is used to create a better visual appearance, or to scrunch an extra few letters on a line to avoid awkward line breaks.

PowerPoint includes a tool right on the Ribbon to help you adjust your character spacing.

Use the following procedure to change character spacing.

  1. Select the text you want to change.
  2. Select the Character Spacing tool from the Ribbon. The selected text shows a preview of the character spacing options as you hover the mouse over the options. Select the option to change the spacing of the selected text.

Adding Font Enhancements

You can choose several enhancements for your text. The font group on the Ribbon and the font context menu allow you to easily change the font to:

  • Bold
  • Italic
  • Underline
  • Shadow
  • Strikethrough

Use the following procedure to add text enhancements.

  1. Select the text you want to change.
  2. Select the enhancement tool you want to use from the Ribbon. Bold and Italic are also available from the context menu.

Clearing Formatting

The Clear Formatting tool removes all of the formatting properties from the selected text. This is useful if you are experimenting and decide to start over with plain text. With the Clear Formatting tool, you don’t have to undo several different formats – you can just clear them all at once.

Use the following procedure to clear formatting.

  1. Select the text you want to change.
  2. Select the Clear All Formatting tool.

The text returns to the default text for that placeholder.

Using the Font Dialog

The Font dialog box allows you to control several aspects of font formatting at one time. It also allows you to set the character spacing.

Use the following procedure to open the Font dialog box.

  1. Select the text you want to format.
  2. Select the square at the bottom right corner of the Font group in the Ribbon.

Shown here is the Font dialog box Font tab.

Shown here is the Font dialog box Character Spacing tab.

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