Outlook 2010 Advanced – Lesson 2 – Customising Your Profile

Setting up a Signature

You can set up a signature to appear at the bottom of your messages. You can set up multiple signatures and select which one should appear at the bottom of a given message.

Use the following procedure to create a signature.

  1. Select Signature from the Message tab of the Ribbon.
  2. Select Signatures to open the Signatures dialog box.

  1. Select New to create a new signature.

  1. Enter the name for the signature and select OK.
  2. In the Edit Signature area, enter the signature text. Use the Font face, Size, Bold, Italics, Underline, Color, and Paragraph alignment tools to get the signature line looking like you want it. You can also insert a Business card (from your Contacts in Outlook) or insert a picture or a hyperlink to a website. Select Save when you have finished.

You can also Delete a signature you no longer want, or Rename a signature.

Use the following procedure to select a default signature.

  1. Under Choose default signature, select the E-mail account for which you want to set up an automatic signature.
  2. Select the signature from the drop down list for New Messages.
  3. Select the signature from the drop down list for Replies/forwards.
  4. Select OK to close the Signatures dialog box.

Use the following procedure to include a signature in an email message when not using automatic signatures.

  1. Select Signature from the Message tab of the Ribbon.
  2. Select the signature you want to use.
  3. Outlook inserts the signature at the current cursor location in the message.

Changing Font Theme

You can use Outlook’s Theme fonts to create a more unified and professional look to your messages. You can easily change from one font theme to another.

Use the following procedure to change the font options.

  1. Select the Options tab from the Ribbon.
  2. Select Fonts.
  3. Select the Theme Font set you would like to use.

  1. Select Create New Theme Fonts to create your own font options.

Outlook displays the Create New Theme Fonts dialog box.

  1. Select a Heading font from the drop down list.
  2. Select a Body font from the drop down list.
  3. Enter a Name for the custom font set.
  4. Select Save.

Changing Stationery Options

You can create stationery options to enhance your messages. The Stationery option also allows you to set default fonts for new messages, replies, or plain text messages.

Use the following procedure to change the stationery options.

  1. Select Signature from the Message tab of the Ribbon.
  2. Select Signatures to open the Signatures dialog box.
  3. Select the Personal Stationery tab.

  1. Select Theme to select a new stationery set.

  1. Highlight a Theme to preview it. Select OK to use the theme.
  2. The theme will be applied to the next new message you create.

Use the following procedure to select default fonts for messages when not using a theme.

  1. Select Signature from the Message tab of the Ribbon.
  2. Select Signatures to open the Signatures dialog box.
  3. Select the Personal Stationery tab.
  4. Select Font next to New Messages, Replying or Forwarding Messages, or Composing and reading plain text messages to open the Font dialog box.

  1. Select the font you want to use for the selected type of messages and select OK.

Enabling or Disabling Automatic Spell Check

You have Outlook automatically check your spelling before you send messages. You can also control what types of items Outlook checks when performing the spell check.

Use the following procedure to turn on the automatic spell check.

  1. Select the File tab from the Ribbon to open the Backstage view.
  2. Select Options.

  1. Select the Mail tab.

  1. Check the Always Check Spelling before sending box to enable automatic spell check. Clear the box to disable this feature.
  2. Select Spelling and Autocorrect to open the Spelling and Autocorrect Options dialog box.

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