Outlook 2010 Advanced – Lesson 14 – Accessing the Internet

You can include World Wide Web addresses in your e-mail to others and access the Internet directly using a Web page address that is part of a message you receive. In addition, the Web toolbar gives you direct access to the Internet.

Inserting and Editing a Hyperlink in a Message

You create a hyperlink to a web page simply by typing the web address directly into your message. The hyperlink lets the recipient jump directly to the web address. Outlook automatically underlines the hyperlink text in your message and changes its color to blue. If you notice an error in the address, you can edit it before sending it to the addressee.

If the hyperlink you want to include is one that you have recently accessed yourself, you can also insert this hyperlink into your message using the Insert Hyperlink dialog box, shown in Figure 216. This method is helpful when you forget the exact address and need to look it up.

Figure 216: The Insert Hyperlink Dialog Box

To insert a hyperlink in a message:

Keyboard method

1. In a new message, type the web address and then press Spacebar

Dialog box method

1. In a new message choose the Insert tab, choose Hyperlink.

2. In the Insert Hyperlink dialog box, from the Link to: Existing File or Web Page: combo box, select Existing File or Web Page

3. In the Text to display box type the text you would like displayed for the link

4. In the Address: box type the web address i.e. http://www.mci.com

3. Choose OK.

Note: When you use Word as your e-mail editor, you must type the address and then press Spacebar for Outlook to recognize the typing as a web address. When you do not use Word as your e-mail editor, Outlook recognizes your typing as a hyperlink as soon as you type http://

To edit a hyperlink in a message:

Keyboard method

1. Place the insertion point directly before or directly after the hyperlink.

2. Use the arrow keys to move the insertion point to where you want to make the edit.

3. Insert and delete text as necessary.

Dialog box method

1. Select the hyperlink.

2. From the Insert menu, choose Hyperlink.

3. In the Edit Hyperlink dialog box, make the necessary changes to the link to: text to display: or the Address areas.

4. Choose OK.

In the following exercise, you will insert and edit a hyperlink in a message.

1. Address a new message to your partner
2. In the Subject text box, type Hyperlink
3. In the message area, type Here’s the address I promised you:
4. Press Enter
5. Type http://www.mci.com and then press Spacebar The hyperlink appears in the message underlined and in blue.
6. Select the hyperlink
7. From the Insert tab, choose Hyperlink The Edit Hyperlink dialog box appears.
8. In Address: box place the insertion point at the end of the address, and then type /resources You change the text to display box to reflect the addition that you have made here by adding resources to the display name.
9. Choose OK The edited hyperlink appears.
10. Send the message

Using a Hyperlink in a Message

When you receive a message that contains a hyperlink, you can access the address directly simply by clicking it. Outlook opens your Internet browser directly to the address in the hyperlink.

To use a hyperlink in a message:

1. Click the hyperlink.

In the following exercise, you will use a hyperlink in a message.

1. If necessary, check for new messages
2. Open your partner’s Hyperlink message
3. In the message area, click the hyperlink Your Internet browser opens to the MCI Internet Resources page.
4. Close the Internet browser

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